Volunteers

VOLUNTEER POLICIES, BENEFITS AND FREQUENTLY ASKED QUESTIONS

Thank you for joining our Whistler Writers Festival volunteer team!
We couldn’t do it without you.

We have a variety of volunteer roles to choose from, including:

  • Ticket Taking
  • Stage Manager & Assistant Stage Manager for events
  • Driving Authors (you receive mileage and a ticket to one event)

Our volunteer policy is that if you volunteer for one shift, you’ll receive a ticket to attend one event, as long as the event doesn’t include food and drink. In that case, you can make a second choice. Book early as many of our events sell out. The length of shifts may vary, but generally they start before the event, and finish after the event. Please note, the Pitch Your Book/Idea Session is not available for volunteer participation as it is an event in high-demand with limited spots. To book your event ticket, please email Stella Harvey at stella_harvey@telus.net.

CELL PHONES

Please respect the festival events, authors and patrons, and have your cell phones turned off during your volunteer shift. Your volunteer duties are very important to keep the festival running smoothly, and it is inconsiderate to be using your cell phone instead of attending to your volunteer duties.

INTERACTING WITH AUTHORS

Part of the charm of our festival is its intimate nature. We kindly ask that you please honour the privacy of the attending authors and speakers. Keep any conversations, which arise on-shift relaxed. Please do not inhibit the authors’ preparation, nor their conversation with other authors or event speakers. The author hospitality suite is not for use by volunteers unless you are assigned to that location.

SAFETY

The Whistler Writers Festival works to ensure a healthy and safe environment, and address unsafe situations in a timely and effective manner. Please comply with any posted health and safety rules. Volunteers have the right to refuse any work if they believe there is a hazard to the safety of any person. The volunteer should immediately report the unsafe condition to their Festival supervisor. In case of an emergency, turn to the Festival Manager or the Venue Staff as they will know the plan for such an event, and the staff with First Aid.

CANCELLATION POLICY

Please let us know as soon as possible if you cannot make a shift. We can be reached on 604 902-4518 or stella25@telus.net

If you let us know ahead of time, we can try to fill your shift. If not, this really puts us in a difficult position. Don’t be a No Show! We depend on you to show up for your shift and make this festival happen. Please don’t let your fellow volunteers or Festival authors down.

FREQUENTLY ASKED QUESTIONS

Where can I park?
Park for free in Day Lots 4 and 5, which are close to the Fairmont Chateau, Maury Young Arts Centre and the Whistler Public Library. After 5pm, parking is free in Day Lots 1 – 3.

Will my travel costs be covered?
Mileage will be given to volunteers who are driving Authors. Otherwise, we do not reimburse travel, parking or parking tickets.